Reference : 577444

Purchasing Agent

  • Purchasing
  • United States
    Malvern
  • Permanent / Regular (US)
  • Posting date : 03/23/2020

Position description

Position Summary:
The Purchasing Agent is responsible for managing all purchasing and compliance functions for the facility.  This position will perform all purchasing activity, negotiate payment terms, and execute contracts for both goods and services.  This role will need to focus on cost savings, implementation and adherence to global compliance, and utilization of digital tools while providing timely service to our internal customers.

Responsibilities:
Plant Purchasing Responsibilities

  • Required to sign Purchasing Charter annually while ensuring anyone with purchasing authority at the facility signs it as well.
  • Coordinates and leads all site-level RFPs for both local and CapEx purchases (per the requirements definition phase) which includes vendor negotiations through to the contract signature (if applicable) and PO creation.
  • Engage the plant’s technical teams early in the buying process to ensure compliance of purchasing methodology.
  • Foster site compliance regarding the BU Purchasing Policy, Purchasing ICRF (Internal Controls Reference Framework), and P-Card Policy.
  • Ensure all RFPs are launched through ProSource and are accompanied by the Supplier Charter.
  • Upload and audit all contracts in ProcureNet.
  • Drive compliance for use of AGORA at the site level.
  • Utilize Digital Tools to ensure everything is bid out appropriately, vendors are validated, and savings are captured.
  • Prioritize cost savings initiatives at the site(s).
  • Utilize the law department library of contracts for all capital, equipment, and service transactions.
  • Process purchase orders and notify vendors for requested materials, parts, and services which may include contract preparation, SGCT Drug & Alcohol Policy, and other requirements.
  • Convene bid walks/meetings with project managers and contractors.
  • Convene monthly meetings with plant requisitioners, engineers, and department managers to determine purchasing assistance and requirements.
  • Hold regular training sessions with plant staff regarding Purchasing procedures.
  • Evaluate spend to determine which vendors should be contracted.
  • Resolve invoice and GRIR issues in a timely manner by working with the vendor, AP, project managers, and requisitioners.
  • Review monthly purchase orders, changes, and discrepancies with the plant manager.
  • Ensure Purchase Orders are closed timely and reviewed weekly for accuracy.
  • Documentation Process Coordinator for files and records (i.e. quotations, purchase orders, MB51 reports, receipts, etc) for the purpose of ensuring the availability of documentation and compliance with established policies and audit guidelines.
  • Avetta Coordinator – works with vendors to become pre-qualified through Avetta (insurance, etc)

Travel

  • Travel between facilities of responsibility to ensure a physical presence in order instill consistent dialogue and involvement.
  • Site audits of vendors and/or vendor tours when necessary.
  • Required attendance at specific events such as Buy-Techs and departmental staff meetings.
  • Need to be at facilities in case of emergencies or projects.

REQUIRED QUALIFICATIONS

  • 5 years’ experience in Procurement, Leadership, or Project Management with proven success.
  • Self-starter, organized, analytic, and able to handle multiple projects at a given time.
  • A leader who can manage pressure/stress, foster change, and work with a dynamic group of people. 
  • Capable of conducting activities in a confidential and secure manner while prioritizing tasks and projects accordingly.
  • Customer-service oriented with strong communication skills and professional manner to interact with customers, vendors, etc.

Who are we ?

Through the responsible development of innovative and sustainable building products, CertainTeed, headquartered in Malvern, Pennsylvania, has helped shape the building products industry for more than 110 years. Founded in 1904 as General Roofing Manufacturing Company, the firm's slogan "Quality Made Certain, Satisfaction Guaranteed," inspired the name CertainTeed. Today, CertainTeed is a leading North American brand of exterior and interior building products, including roofing, siding, fence, decking, railing, trim, insulation, drywall and ceilings.

A subsidiary of Saint-Gobain, one of the world’s largest and oldest building products companies, CertainTeed has more than 6,300 employees and more than 60 manufacturing facilities throughout the United States and Canada. www.certainteed.com

Top Employer 2020